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File #: 21-398    Version: 1
Type: Action Item Status: Passed
In control: City Council
On agenda: 9/13/2021 Final action: 9/13/2021
Title: Priority Based Budgeting result area descriptions and definitions Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community.
Attachments: 1. Priority Based Budgeting definitions - recommended changes, 2. Priority Based Budgeting definitions - redlined recommended changes, 3. Public Comment received by 1:30 p.m. 9-13-21
Related files:

TO:                      Mayor and City Council   

FROM:                      Salem City Council and Salem Urban Renewal Agency Finance Committee  

                                          

SUBJECT:

title

 

Priority Based Budgeting result area descriptions and definitions    

 

Ward(s): All Wards    

Councilor(s): All Councilors    

Neighborhood(s):  All Neighborhoods    

Result Area(s): Good Governance; Natural Environment Stewardship; Safe Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community.    

end

 

SUMMARY:

summary

 

The result area descriptions and definitions are used as the Priority Based Budgeting (PBB) criteria to score City programs and ultimately determine their overall alignment with the City’s priorities. Staff recommended changes and the Finance Committee deliberated, adjusted, and is recommending the changes in attachment 1 for the City Council’s consideration.  

end

 

ISSUE:

 

Shall the City Council adopt the updated result area descriptions and definitions as recommended by the Finance Committee?   

 

 

RECOMMENDATION:

recommendation

 

Adopt the updated result area descriptions and definitions as recommended by the Finance Committee.    

 

body

 

FACTS AND FINDINGS:

 

The City of Salem has over 460 active programs in its fiscal year 2022 budget. Examples of some of these programs include Police Patrol, Business Retention and Recruitment, and Natural Areas Management. Each program is assigned to a home result area; for example, the Police Patrol program is in the Safe Community result area.

 

Annually, City Departments review their current programs. This review can include proposing new programs, combining, renaming or redefining existing programs. The conclusion of the process is a scoring exercise to assess how each program is aligned with the definitions of each result area. Then, a peer review group comprised of staff from multiple departments reviews all programs and scores in one result area or basic program attribute, to either validate or change department scores. Scoring changes by the peer review group to the department score are used in calculating the final score which determines if a program is least, less, more or most aligned with overall City priorities and outcomes.

 

An example from the fiscal year 2022 budget can be seen below for Municipal Court programs in the Safe Community result area. The result of the score assigned to each program can be found under the “alignment” column.