TO: Mayor and City Council
THROUGH: Keith Stahley, City Manager
FROM: Peter Fernandez, PE Public Works Director
SUBJECT:
title
Final evaluation of the competitive bidding exemption used for the P25 Compliant 800 MHz Trunked Radio System project.
Ward(s): All Wards
Councilor(s): All Councilors
Neighborhood(s): All Neighborhoods
Result Area(s): Safe Community; Safe, Reliable and Efficient Infrastructure
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SUMMARY:
summary
Oregon Revised Statute 279C.355 (ORS) requires contracting agencies to submit evaluations for public contracts that have been exempted from the competitive bidding process to the local contract review board, which is the City Council, after the project is complete. The project is now complete and the Post Project Evaluation Report is attached (Attachment 1).
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ISSUE:
Present City Council with the final evaluation per ORS 279C.355, of the public improvement contract exempted from the competitive bidding process for selection of certain vendors, with the P25 Compliant 800 MHz Trunked Radio System project performed by Motorola.
RECOMMENDATION:
recommendation
Information only.
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FACTS AND FINDINGS:
In accordance with State statutes and City procurement rules, typical City public improvement projects use a competitive bidding process where construction contracts are awarded to the lowest responsive bidder. For specific, complex projects with significant technical, budget, or schedule-related challenges, the City may employ alternate contracting processes to mitigate risk. These alternate processes allow for consideration of other factors, such as qualifications and experience in addition to the cost of the work. Per the requirements of ORS 279C.355, the alternate process must be approved for an exemption from the competitive bidding process by the local contract review board. Recent projects that have been authorized to proceed with alternate contracting include the Ozone Treatment Facility at Geren Island and the Salem Police Station.
In March of 2014, City Council adopted findings in support of an exemption from the competitive bidding process and authorized the use of a request for a proposal process to acquire goods and services, including work constituting public improvements, for the P25 Compliant 800 MHz Trunked Radio System project.
The project is complete and final payment has been made to Motorola.
Brian D. Martin, PE
City Engineer
Attachments:
1. Post Project Evaluation Report