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File #: 21-186    Version: 1
Type: Action Item Status: Passed
File created: 4/27/2021 In control: City Council
On agenda: 5/10/2021 Final action: 5/10/2021
Title: Selection of the City and Urban Renewal Agency Auditor Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance
Attachments: 1. RFP materials reviewed by the Finance Committee of the Salem City Council and the Urban Renewal Agency of the City of Salem
Related files:

TO:                      Mayor and City Council   

THROUGH:                      Steve Powers, City Manager   

FROM:                      Finance Committee of the Salem City Council and the Urban Renewal Agency of the City of Salem  

                                          

SUBJECT:

title

 

Selection of the City and Urban Renewal Agency Auditor

 

Ward(s): All Wards    

Councilor(s): All Councilors    

Neighborhood(s):  All Neighborhoods    

Result Area(s): Good Governance 

end

 

ISSUE:

 

Shall City Council award the City and Urban Renewal Agency’s financial auditing services contract to Grove, Mueller & Swank, P.C.?     

 

 

RECOMMENDATION:

recommendation

 

Award the City and Urban Renewal Agency’s financial auditing services contract to Grove, Mueller & Swank, P.C.   

body

 

SUMMARY:

 

Following staff review and a recommendation from Chief Finance Officer Robert Barron, City Council’s Finance Committee unanimously recommends that City Council award the financial auditing services contract to Grove, Mueller & Swank, P.C.   

 

 

FACTS AND FINDINGS:

 

At the close of a request for proposals (RFP) process, the City received one completed response.  The response was from Grove, Mueller & Swank. Grove, Mueller & Swank, P.C., is a Salem-based auditing firm in business since 1983. The firm has vast municipal auditing experience, being the auditor for 25 cities including Springfield, Woodburn and Keizer.  Grove, Mueller & Swank is the City’s current financial auditor.

 

During their meeting on April 26, 2021 the Finance Committee reviewed the request for proposal (RFP) package including submitted proposal documents from Grover, Mueller & Swank, P.C.  These materials are included as attachment one of this report.

 

Auditing of this current fiscal year will be the first year of the five-year contract and will cost $91,550 which is an increase of 1.4% to this past audit year. This cost includes auditing of the City, Urban Renewal Agency and Salem Convention Center for approximately 760 hours. For every additional year of the contract, a total of five years, the cost will escalate relative to the percentage increase in the annual Consumer Price Index (CPI).

 

BACKGROUND:

 

Selection of the City and Urban Renewal Agency auditor is guided by Council Policy C-4 and Oregon Public Contracting Rules. As a requirement of Council Policy C-4, the awarding of the contract must go before the City Council for approval.     

 

                     Kelli Blechschmidt   

                     Management Analyst I   

 

Attachments:

1. RFP materials reviewed by the Finance Committee of the Salem City Council and the Urban Renewal Agency of the City of Salem