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File #: 21-152    Version: 1
Type: Informational Report Status: Filed
File created: 4/7/2021 In control: City Council
On agenda: 5/10/2021 Final action: 5/10/2021
Title: Announcing Mayoral appointments to the Library Strategic Plan Steering Committee. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Welcoming and Livable Community
Related files:

TO:                      City Council   

THROUGH:                      Steve Powers, City Manager   

FROM:                      Chuck Bennett, Mayor





Announcing Mayoral appointments to the Library Strategic Plan Steering Committee.    


Ward(s): All Wards    

Councilor(s): All Councilors    

Neighborhood(s):  All Neighborhoods    

Result Area(s): Welcoming and Livable Community 





Mayoral appointments to the Library Strategic Plan Steering Committee.    





Information only 




The Steering Committee will guide the Library’s Strategic Planning project, serving as a sounding board at key milestones and decision points.  The Steering Committee will meet to consider reports and a draft Library strategic plan for the next five years of Library service.  Staff expects to bring the new strategic plan before the Council in the Fall of 2021.


To tap into the wealth of experience and background knowledge held by engaged citizens the Steering Committee is comprised of members of:

                     Salem City Council

                     Salem Public Library Advisory Board

                     Salem Public Library Foundation

                     Friends of Salem Public Library Board

                     Teen Advisory Board

                     Human Rights Commission

                     Center 50+ Advisory Commission, and

                     Salem Parks and Recreation Advisory Board

                     Salem Library staff


The steering committee is expected to meet several times throughout the project. Committee meetings will be open to the public.  





The Mayor has appointed:

                     Salem City Councilor, Virginia Stapleton

                     Library Advisory Board Chair, Lois Stark and Katherine Daniels, Vice Chair

                     Salem Public Library Foundation Executive Director, Kate Van Ummersen

                     Friends of Salem Public Library Board Chair, Carol Voeller

                     Teen Advisory Board Social Co-Coordinator Cady McManus and Piper Martin, Teen Advisory Board Secretary

                     Human Rights Commissioner, Mike Watters

                     Center 50+ Advisory Commission, Sandy Kinney

                     Salem Parks and Recreation Advisory Board member, Keith Norris.

                     Salem Public Library Staff Librarian and Oregon Library Association EDI Task Force Co-chair, Alma Plasencia 




Funding for the Library’s Strategic Plan was approved in the FY 20-21 budget. In February 2021, a selection committee chose the strategic planning firm Coraggio Group to gather and synthesize information gathered from Library statistics and reports as well as stakeholder engagement and information gathering via community survey, 1 on 1 interviews, and focus groups.  Library Advisory Board members have already begun doing research into Strategic Planning and Library staff have met with Coraggio to talk through timelines and share background information such as State Statistical reports.


The first session for the Steering Committee to meet will be a 3-hour Equity Lens Workshop for the project. According to the RFP response from Corragio “The purpose of this three-hour work session is to better understand SPL’s recent equity journey and to develop an equity-lens for the project. This equity-lens will serve the basis for our equity-centered strategic planning process and inform how we approach both stakeholder engagement and the development of the strategic plan. This equity-lens workshop will be co-facilitated alongside one of our existing diversity, equity, and inclusion collaborators. “


Coraggio will guide the Steering Committee and Library staff through three phases, Get Clear (data/information gathering and synthesis), Get Focused (sessions to delve into the data and create the plan) , Get Going (a running start at plan implementation.) The Steering Committee members will provide vital insights through all phases.