TO: Mayor and City Council
THROUGH: Steve Powers, City Manager
FROM: Mike Niblock, Fire Chief
SUBJECT:
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Federal Emergency Management Agency Performance Grant
Ward(s): All Wards
Councilor(s): All Councilors
Neighborhood(s): All Neighborhoods
Result Area(s): Safe Community
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ISSUE:
Shall City Council authorize the City Manager to accept the Federal Emergency Management Agency Performance Grant to support the City’s emergency management program for Fiscal Year 2019/2020?
RECOMMENDATION:
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Authorize the City Manager to accept the Federal Emergency Management Agency Performance Grant to support the City’s emergency management program for Fiscal Year 2019/2020.
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SUMMARY:
The Federal Emergency Management Agency (FEMA) provides Emergency Management Performance Grant (EMPG) funds to states to support state and local emergency management planning activities. This grant funding continues to maintain the City’s level of readiness and resilience.
FACTS AND FINDINGS:
Emergency Management Performance Grant funds may be used to support up to 50% of the cost of the local emergency management. The City will receive up to $132,669 for the City of Salem’s annual emergency management program budget for July 1, 2019 to June 30, 2020. The Agreement requires a 50% cash match by the City, included in the Fire Department’s budget.
Since this is a performance-based grant, the City must commit to conducting activities in support of disaster preparedness and response efforts. The City must also continue to maintain eligibility and reporting requirements. These requirements include:
1. Conducting staff training
2. Conducting disaster response exercises
3. Emergency management plan development and improvement
4. Hazard mitigation planning
5. Response and recovery plan development and improvement
6. Submit quarterly reports to OEM detailing the City’s progress on its EMPG Annual Work Plan.
7. Maintain a dedicated full-time Emergency Manager.
8. Maintain National Incident Management System compliance.
These activities and requirements are currently within the scope of the emergency management program and have been so for many years.
The required performance grant documents provided by the Oregon Office of Emergency Management (Attachment 1) were received by the City in November of 2019, after some delay at the state level. The term of the agreement will allow the City to request reimbursement for program costs back to July 1, 2019.
The City Manager may execute amendments to the Agreement if the amendments do not substantially expand the City’s obligations, broaden the scope of the Agreement to other subject matters, or increase the City’s financial obligations. An amendment may extend the term or renew the Agreement if any other changes to the Agreement do not substantially expand the City’s obligations.
BACKGROUND:
This is the eleventh consecutive year that the City has received this grant. Approximately 50% of the City’s emergency management program is supported through these FEMA pass-through funds. With the receipt of the prior grant funds, the City of Salem has made significant improvements to our program including increased emergency management planning, additional training sessions and expanded exercises.
GREGORY WALSH
EMERGENCY PREPAREDNESS MANAGER
Attachments:
1. EMPG Agreement 19-542 City of Salem