TO: Mayor and City Council
THROUGH: Steve Powers, City Manager
FROM: Kristin Retherford, Urban Development Director
SUBJECT:
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Critical Oregon Airport Relief (COAR) grant application for construction of the Terminal Apron Rehabilitation Project
Ward(s): 2
Councilor(s): Andersen
Neighborhood(s): SEMCA
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ISSUE:
Shall City Council authorize the City Manager to apply for and accept Critical Oregon Airport Relief (COAR) Program grant funds to be used for the construction of the Terminal Apron Rehabilitation Project at the Salem Airport?
RECOMMENDATION:
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Authorize the City Manager to apply for and accept Critical Oregon Airport Relief (COAR) Program grant funds to be used for the construction of the Terminal Apron Rehabilitation Project at the Salem Airport.
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SUMMARY AND BACKGROUND:
COAR assists airports with grant match requirements for Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grants. Each grant application and successful award provides up to $150,000 in funds to match AIP grants.
Located immediately outside the commercial terminal, the terminal apron is the primary commercial aircraft parking location at the Salem Municipal Airport (Attachment 1). The terminal apron is used by charter airlines, cargo operators, and business jets. In a 2015 pavement evaluation, the terminal apron pavement condition was assessed as “Poor” with a pavement condition index scoring a 53 on a scale of 0-100 (Attachments 2 and 3). Forecast conditions for 2020 and 2025 show expected pavement conditions to deteriorate further into the “poor” range. FAA is interested in a pavement rehabilitation project in 2019, extending the useful life of the terminal apron for at least two decades.
The design of the Terminal Apron Rehabilitation Project was authorized by City Council in June 2018 and FAA grant funds were awarded on August 13, 2018. Design is underway and expected to be complete in January 2019.
The construction portion of the project is planned to be funded by FAA AIP entitlement and discretionary funds, COAR funds, and City Airport funds, all expected to be available in spring 2019.
FACTS AND FINDINGS:
• The project was unanticipated to be funded by FAA and is not included in the City’s current Capital Improvement Plan.
• Total project cost is $1.33 Million, with federal share of $1.2 Million (90%). The City will be required to provide a ten percent grant match of $133,333. A successful COAR grant award would offset 75% of the required match, or $100,000. The remaining $33,333 would be funded by the City Airport.
• The use of COAR grant funds is restricted to only the scope of the specified capital project for which the FAA has reviewed and formally approved. Funds cannot be used for any other capital projects or for general airport operations and maintenance.
• COAR grant application deadline is October 19, 2018
John Paskell
Airport Manager
Attachments:
1. Project Exhibit
2. Pavement Condition Map
3. Pavement Condition Indices