TO: Mayor and City Council
THROUGH: Steve Powers, City Manager
FROM: Peter Fernandez, PE, Public Works Director
SUBJECT:
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Intergovernmental Agreement with Marion County for Asphalt Slurry Seal Surfacing on City Streets
Ward(s): 1, 3, 4, 7, and 8
Councilor(s): Kaser, Nanke, McCoid, Cook, and Lewis
Neighborhood(s): Croisan-Illahe, Faye Wright, Highland, South Gateway, and West Salem
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ISSUE:
Shall Council authorize the City Manager to execute an Intergovernmental Agreement with Marion County for the design and construction of an asphalt slurry seal surfacing project on various City streets?
RECOMMENDATION:
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Authorize the City Manager to execute an Intergovernmental Agreement with Marion County for the design and construction of an asphalt slurry seal surfacing project on various City streets.
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SUMMARY AND BACKGROUND:
The proposed FY 2018-19 operating budget includes funds to complete slurry seal maintenance activities on various City streets (see Attachment No. 1). Marion County has a project to complete the same type of maintenance work on several County roads. Since both projects are going to occur this summer, public funds can be saved on administration by one local government preparing the design plans and managing a single construction contract for both agencies. Staff expects that better construction bids will be received by combining the County and City work into a single project.
The County has provided the services to the City in the past and has staff available to perform the work. For the County to complete the design, bid a construction contract, and manage construction activities for the City, an Intergovernmental Agreement (see Attachment No. 2) is required.
FACTS AND FINDINGS:
• Funds are programmed in the recommended FY 2018-19 operating budget to accomplish the asphalt slurry seal work. The Intergovernmental Agreement includes approximately $180,000 for work on City streets.
• City staff will develop traffic control plans, perform field inspection activities and provide public notifications for the City streets included in the project.
• The City will reimburse the County for the actual design engineering and construction contracting costs for the City work.
• Attachment No. 1 lists City streets that are planned to be asphalt slurry sealed as part of the project.
• All work is scheduled to be completed this summer.
Brian D. Martin, PE
City Engineer
Attachments:
1. List of Streets for City Project
2. Intergovernmental Agreement