TO: Mayor and City Council
THROUGH: Steve Powers, City Manager
FROM: Jerry Moore, Chief of Police
SUBJECT:
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United States Department of Justice Edward Byrne Memorial Justice Assistance Grant
Ward(s): All Wards
Councilor(s): All Councilors
Neighborhood(s): All Neighborhoods
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ISSUE:
Shall the City Council authorize the City Manager to apply for , and if awarded, ; accept, if awarded; and execute all documents, including the attached Intergovernmental Agreement with Marion County, associated with a U.S. Department of Justice, Justice Assistance Grant in the amount of $87,767, for Federal Fiscal Year 2017?
RECOMMENDATION:
recommendation
Authorize the City Manager to apply for ; accept, and if awarded;, and execute all documents including the attached Intergovernmental Agreement with Marion County, associated with a U.S. Department of Justice, Justice Assistance Grant in the amount of $87,767, for Federal Fiscal Year 2017.
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SUMMARY AND BACKGROUND:
The U.S. Department of Justice, Office of Justice Programs’ Bureau of Justice Assistance has announced the availability of funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program, for Federal Fiscal Year 2017, to assist local law enforcement efforts in preventing and reducing crime.
The City of Salem has applied for and received JAG Program grants for several years. The grant funds have been used to support the Community Service Officer (CSO) program. The CSOs provide a valuable service to the community by responding to non-emergency calls where enforcement action and arrest powers are not required, thereby allowing patrol officers more time to respond to, investigate, and solve more serious offenses. The CSOs respond to calls for non-injury accidents, traffic control, cold burglaries, stolen vehicles, animal complaints, noise complaints, found property, and other events of a similar priority.
FACTS AND FINDINGS:
1. The U.S. Department of Justice, Bureau of Justice Assistance has identified the City of Salem and Marion County as “disparate” jurisdictions and requires a joint application from the two entities. As required by the grant solicitation, Marion County and the City of Salem must sign and submit an Intergovernmental Agreement (Attachment 1) outlining how grant funds are to be accessed and reported. The City is designated as the fiscal agent and is responsible for submitting the grant application and all required compliance reports.
2. The City of Salem’s portion of the award for 2017 is expected to be $77,320. Marion County’s portion of the award is expected to be $10,447.
3. No local match is required for this grant.
4. The City of Salem’s portion of the grant funds will be used to fund the Community Service Officer program.
5. The City of Salem must make the grant application available for review by the City Council and the public not fewer than thirty (30) days before the application is submitted. As the deadline for submission of the grant application is September 5, 2017, any grant funds awarded would be withheld until the thirty-day review period has passed.
6. The City will be required to provide quarterly financial status reports, quarterly progress reports, and a final report to the grant monitors.
7. The City will be required to comply with the awarded grant’s terms and conditions and other legal requirements, including but not limited to, the Office of Management and Budget (OMB), Department of Justice regulations, and such other federal regulations included in the award. These requirements will include complying with applicable federal civil rights laws, OMB circulars, and Federal Funding Accountability and Transparency Act (FFARA) Requirements. Grant recipients are also required to permit U.S. Department of Homeland Security (DHS) personnel access to any of the recipients’ correctional or detention facility, meet with any alien’s regarding their right to be in the U.S., and to notify DHS prior to the release of an alien in the recipient’s custody if requested by DHS.
8. Prior to receiving the grant funds, the City Manager will be required to certify compliance with the grant conditions and with 8 U.S.C. §1373 (regarding “Communication between government agencies and the Immigration and Naturalization Service), and the City Attorney will be required to certify the City’s compliance with 8 U.S.C. §1373. The City will also be required to sign a certification regarding Lobbying, Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements; and a certification as to standard assurances regarding compliance the terms and conditions of the applicant and grant award.
9. Application for and acceptance of the JAG program grant funds will benefit the public and the City of Salem.
Skip Miller
Deputy Chief
Attachments:
1. Intergovernmental Agreement with Marion County