TO: Mayor and City Council
THROUGH: Steve Powers, City Manager
FROM: Gerald Moore, Chief of Police
SUBJECT:
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Intergovernmental Agreement with the Oregon Department of Transportation for the Motor Carrier Safety Action Plan
Ward(s): All Wards
Councilor(s): All Councilors
Neighborhood(s): All Neighborhoods
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ISSUE:
Shall the City Council authorize the City Manager to execute the attached Intergovernmental Agreement (IGA) with the Oregon Department of Transportation (ODOT) that would provide up to $5,000 in reimbursement funds to the City through the Motor Carrier Safety Action Plan during Fiscal Year 2016-17?
RECOMMENDATION:
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Authorize the City Manager to execute the attached IGA with ODOT that would provide up to $5,000 in reimbursement funds to the City through the Motor Carrier Safety Action Plan during Federal Fiscal Year 2016-17.
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SUMMARY AND BACKGROUND:
The Salem area is a hub for commercial vehicle freight traffic due to its proximity to Interstate 5 and State Highways 22 and 99. Additionally, local commerce produces a large volume of vehicles that are regulated by Federal Motor Carrier Safety Regulations. The Salem Police Department maintains between 5 and 8 certified commercial truck inspectors.
Inspections of commercial vehicles predominately take place on city streets to address equipment conditions, safe loading practices, and driver qualifications. Average inspection times range from a 10 minute roadside interaction with the driver to address a driving infraction to a 30 minute off-roadway complete safety inspection.
ODOT is offering to reimburse the Salem Police Department for its efforts to address commercial vehicle safety on Salem area roadways through ODOT’s Motor Carrier Safety Action Plan. The program would reimburse the City at a rate of $113.75 per Qualifying Safety Stop (QSS). The City is not required to pay any matching funds for this IGA. In consideration for the services performed, ODOT agrees to reimburse the City within forty-five (45) days of receipt of all eligible inspections, citations or written warnings at a maximum amount of $113.75 per QSS. The maximum amount that the City could receive under the IGA is $5,000, with no cost to the city.
FACTS AND FINDINGS:
1. The Salem Police Department is committed to traffic safety and traffic enforcement and to projects which enhance community-wide traffic safety.
2. The most recent crash data provided by ODOT showed that 1 in 5 crashes involve a commercial vehicle.
3. Salem Police Department safety inspections reveal 3-5 violations per vehicle.
4. Nearly half of the vehicles inspected are placed out of service with serious safety violations until repairs are made.
5. Entering into the attached IGA with ODOT will enable the Salem Police Department to maximize resources and expand the number of inspections performed.
6. If the IGA is approved, this will be the City’s fifteenth year participating in the Motor Carrier Action Plan or similar grant related projects.
Ben Bales
Lieutenant
Attachments:
1. IGA with ODOT