TO: Mayor and City Council
THROUGH: Steve Powers, City Manager
FROM: Kacey Duncan, Deputy City Manager
SUBJECT:
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Intergovernmental Agreement with the Housing Authority of the City of Salem for City Administrative Services
Ward(s): All Wards
Councilor(s): All Councilors
Neighborhood(s): All Neighborhoods
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ISSUE:
Shall the City Council authorize the City Manager to execute an Intergovernmental Agreement (IGA) with the Housing Authority of the City of Salem (SHA) to provide administrative support, finance/payroll, fleet services, human resources, information technology (IT), legal, purchasing, real estate, reprographics, and urban development support for fiscal year 2016-2017?
RECOMMENDATION:
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Authorize the City Manager to execute an Intergovernmental Agreement (IGA) with the Housing Authority of the City of Salem (SHA) to provide administrative support, finance/payroll, fleet services, human resources, information technology (IT), legal, purchasing, real estate, reprographics, and urban development support for fiscal year 2016-2017.
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SUMMARY AND BACKGROUND:
The SHA annually executes an IGA for the City’s provision of services categorized as in-scope and out-of-scope. In-scope services include finance/payroll, human resources, IT, urban development, purchasing, and administrative assistance. Out-of-scope services include fleet services/warehouse, reprographics, real estate support, and special project support from legal, IT, and purchasing.
FACTS AND FINDINGS:
The City and SHA desire to execute a new IGA (attached) to authorize the provision of services set forth in Addendum A of the IGA. SHA will reimburse the City for the actual cost incurred by the City up to an amount not to exceed $35,000 for all in-scope services. SHA will reimburse the City for out-of-scope services on a time and material basis as set forth in Addendum A of the IGA.
This IGA will be in effect for the 12-month period beginning October 1, 2016, ending September 30, 2017.
David Lacy
Senior Fiscal Analyst
Attachments:
1. Intergovernmental Agreement for the Provision of City Services
08/29/2016