TO: Housing Authority Chair and Commissioners
THROUGH: Steve Powers, City Manager
FROM: Andy Wilch, Administrator
SUBJECT:
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An intergovernmental agreement with the City of Salem for administrative services.
Ward(s): All Wards
Councilor(s): All Councilors
Neighborhood(s): All Neighborhoods
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ISSUE:
Authorize the Executive Director to execute an intergovernmental agreement (IGA) with the City of Salem to provide administrative support, finance / payroll, fleet services, human resources, information technology (IT), legal, purchasing, real estate, reprographics, and urban development support for FY 2018-2019?
RECOMMENDATION:
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Authorize the Executive Director to execute an intergovernmental agreement (IGA) with the City of Salem to provide administrative support, finance / payroll, fleet services, human resources, information technology (IT), legal, purchasing, real estate, reprographics, and urban development support for FY 2018-19.
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SUMMARY AND BACKGROUND:
Salem Housing Authority annually executes an IGA for the City’s provision of services categorized as in-scope and out-of-scope. In-scope services include finance / payroll, human resources, IT, urban development, purchasing, and administrative assistance. Out-of-scope services include legal, fleet services, reprographics, real estate support, and special project support from any of the listed departments.
FACTS AND FINDINGS:
Salem Housing Authority and the City of Salem desire to execute a new IGA (Attachment 1) to authorize the provision of services set forth in Addendum A of the IGA. SHA will reimburse the City for the actual cost incurred by the City up to an amount not to exceed $35,000 for all in-scope services. Based on an analysis of the prior 10 months of expenditure history (October 2017 through July 2018), the $35,000 budgeted amount represents a reasonable expectation of the in-scope services the City will provide over the term of the agreement. Salem Housing Authority will reimburse the City for out-of-scope services on a time and material basis as set forth in Addendum A of the IGA.
This IGA will be in effect for the 12-month period beginning October 1, 2018, ending September 30, 2019.
Andrew Wilch
Administrator
Attachments:
1. Intergovernmental Agreement for the Provision of City Services