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File #: 19-260    Version: 1
Type: Resolution Status: Agenda Ready
File created: 5/28/2019 In control: City Council
On agenda: 7/8/2019 Final action: 7/8/2019
Title: Building and Safety Fund Balance Policy Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods
Attachments: 1. Resolution 2019-19, 2. Council Policy C-10, 3. City Council Finance Committee Report dated 4.15.2019, Agenda Item No. 4a
Related files:

TO:                      Mayor and City Council   

FROM:                      Salem City Council Finance Committee  

                                          

SUBJECT:

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Building and Safety Fund Balance Policy     

 

Ward(s): All Wards    

Councilor(s): All Councilors    

Neighborhood(s):  All Neighborhoods    

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ISSUE:

 

Shall the City Council adopt Resolution 2019-19, approving the City Council Finance Committee’s recommendation to revise Council Policy C-10, increasing the service stabilization reserve in the Building and Safety Fund from six months to twelve months?     

 

 

RECOMMENDATION:

recommendation

 

Adopt Resolution 2019-19, approving the City Council Finance Committee’s recommendation to revise Council Policy C-10, increasing the service stabilization reserve in the Building and Safety Fund from six months to twelve months.  

 

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SUMMARY:

 

On April 15, 2019, the City Council Finance Committee recommended rescinding the current C-10 Policy and adopting a revised policy extending the service stabilization reserve to an amount equivalent to twelve months of budgeted operational costs.

 

 

FACTS AND FINDINGS:

 

The Building and Safety Division of the Community Development Department maintains reserves in the Building and Safety Fund to ensure efficient customer service levels can be continued when there are slowdowns in the construction industry. Under current Council Policy C-10, a portion of the Building and Safety Fund - the service stabilization reserve or operating reserve - must equal six months of budgeted operating expenditures. This proposed revision to the policy would increase that reserve amount to equal twelve months of budgeted operating expenditures.

 

During the last recession, the decline of the construction economy lasted more than twelve months, causing the loss of inspectors and plans examiners statewide due to layoffs. Consequentially, as the construction economy recovered, there was a severe shortage of qualified individuals to perform this work. This placed hardships on many building departments, including the City of Salem.

 

The State of Oregon’s Building Codes Division administers and enforces the State Building Code. The authority of this code is delegated to many local governments in Oregon, including the City of Salem. These local governments are expected to operate financially independent of the State and provide services that are efficient in times of economic downturn. Local governments with state delegated inspection programs must maintain reserve funds to sustain service levels throughout challenging economic periods.

 

By increasing the amount of reserves, the Building and Safety Division will be better equipped to continue providing efficient services to the community and maintain a highly skilled work force despite declines in the construction industry.

 

 

                     Kelli Blechschmidt     

                     Administrative Analyst I    

 

Attachments:

1. Resolution 2019-19

2. City Council Finance Committee Report dated 4/15/2019, Agenda Item No. 4a