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File #: 18-50    Version: 1
Type: Informational Report Status: Filed
In control: City Council
On agenda: 2/12/2018 Final action: 2/12/2018
Title: Final evaluation of a railroad safety improvements public improvement contract exempted from competitive bid Ward(s): Wards 1, 5 Councilor(s): Kaser, Ausec Neighborhood(s): Grant, Highland, NEN, and Northgate
Attachments: 1. Attachment 1 - Final Report
Related files:

TO:                      Mayor and City Council   

THROUGH:                      Steve Powers, City Manager   

FROM:                      Peter Fernandez, PE, Public Works Director  

                                          

SUBJECT:

title

 

Final evaluation of a railroad safety improvements public improvement contract exempted from competitive bid 

 

Ward(s): Wards 1, 5    

Councilor(s): Kaser, Ausec    

Neighborhood(s):  Grant, Highland, NEN, and Northgate    

end

 

ISSUE:

 

Present City Council with the final evaluation, per Oregon Revised Statutes 279C.355, of the public improvement contract exempted from competitive bid, and performed by Union Pacific Railroad to install railroad crossing safety improvements at Silverton Road NE and Woodrow Street NE.     

 

 

RECOMMENDATION:

recommendation

 

Information only.    

 

body

SUMMARY AND BACKGROUND:

 

Oregon Revised Statutes 279C.355 requires contracting agencies to submit evaluations of public contracts that have been exempted from the competitive bidding process to the local contract review board after the projects are complete. The evaluation is required within 30 days of the date that the contracting agency accepts the public improvement project.

 

In April 2015, Council, acting as the local contract review board, adopted findings in support of an exemption from the competitive bidding process and authorized the use of direct negotiations to contract with Union Pacific Railroad (UPRR) for the design and construction of railroad specific safety improvements at the Silverton Road NE and Woodrow Street NE roadway crossings along the UPRR corridor.  The railroad improvements constructed by UPRR are additional to street and sidewalk improvements constructed by the City at these same locations.

 

The City received notification from UPRR that all costs have been invoiced and the contracts can be closed.    

 

 

 

                     Brian D. Martin, PE    

                     City Engineer    

 

Attachments:

1. Final Evaluation