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File #: 16-025    Version: 1
Type: Action Item Status: Passed
File created: 5/9/2016 In control: City Council
On agenda: 5/23/2016 Final action: 5/23/2016
Title: Intergovernmental Agreement with the Oregon Military Department, Office of Emergency Management Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods
Attachments: 1. IGA WVCC and OEM for GIS and MSAG reimbursement.pdf
Related files:

TO:                      Mayor and City Council

THROUGH:                      Steve Powers, City Manager

FROM:                      Gerald Moore, Chief of Police

                                          

SUBJECT:

title

 

Intergovernmental Agreement with the Oregon Military Department, Office of Emergency Management

 

Ward(s): All Wards

Councilor(s): All Councilors

Neighborhood(s):  All Neighborhoods

end

 

ISSUE:

 

Shall the City Council authorize the City Manager to execute the attached Intergovernmental Agreement (IGA) with the Oregon Military Department, Office of Emergency Management (OEM) for Geographic Information system (GIS) and Master Street Address Guide (MSAG) services?

 

RECOMMENDATION:

recommendation

 

Authorize the City Manager to execute the attached Intergovernmental Agreement (IGA) with OEM for GIS and MSAG services.

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SUMMARY AND BACKGROUND:

 

The City of Salem provides 9-1-1 call answering and dispatch services to 29 police, fire and ambulance agencies in Marion, Polk and Lincoln counties through its Willamette Valley Communications Center (WVCC).  WVCC is one of many public safety access points (PSAPs) within Oregon.

A vital component to effective 9-1-1 call taking and emergency services dispatching is accurate GIS and MSAG data.  This data is the official record of valid streets, thoroughfares, house numbers and communities within the PSAP jurisdiction and is used for proper routing of 9-1-1 calls to the appropriate PSAP.  It is then used by the PSAP to notify the proper public safety agencies for emergency response.

 

City staff build and maintain GIS and MSAG data for the three counties served by WVCC.

OEM receives 9-1-1 tax revenue to help support the 9-1-1 system infrastructure within the state of Oregon.  A portion of that tax revenue is allocated to reimburse local PSAPs for the cost of maintaining 9-1-1 related GIS and MSAG data.

In exchange for this reimbursement of costs to support the maintenance of GIS and MSAG data, the PSAP  provides a copy of the data to OEM to be shared with other PSAPs and jurisdictions within Oregon for the purposes of providing emergency services.

The purpose of the IGA between the City of Salem and OEM is to clearly outline what GIS and MSAG services are eligible for cost reimbursement and what may be done with the data provided by the PSAP to OEM.

 

FACTS AND FINDINGS:

 

1.  OEM reimburses PSAPs for MSAG coordination and update services and for the development and  maintainence of  Geographic Information System (GIS) mapping data from the State 9-1-1 Excise Tax. 

2.  OEM is in the process of updating and ensuring written agreements are in place with all Oregon PSAPs.

3.  The IGA will enable the City of Salem to recover its costs in developing and maintaining accurate GIS ans MSAG date.

 

                     Mark Buchholz

                     Director, WVCC

 

 

Attachments:  1.  IGA between the City of Salem and OEM

05/09/2016