TO: Mayor and City Council
THROUGH: Steve Powers, City Manager
FROM: Peter Fernandez, PE, Public Works Director
SUBJECT:
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Final evaluation of a railroad safety improvements public improvement contract exempted from competitive bid
Ward(s): Wards 1, 5
Councilor(s): Kaser, Ausec
Neighborhood(s): Grant, Highland, NEN, and Northgate
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ISSUE:
Present City Council with the final evaluation, per Oregon Revised Statutes 279C.355, of the public improvement contract exempted from competitive bid, and performed by Union Pacific Railroad to install railroad crossing safety improvements at Silverton Road NE and Woodrow Street NE.
RECOMMENDATION:
recommendation
Information only.
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SUMMARY AND BACKGROUND:
Oregon Revised Statutes 279C.355 requires contracting agencies to submit evaluations of public contracts that have been exempted from the competitive bidding process to the local contract review board after the projects are complete. The evaluation is required within 30 days of the date that the contracting agency accepts the public improvement project.
In April 2015, Council, acting as the local contract review board, adopted findings in support of an exemption from the competitive bidding process and authorized the use of direct negotiations to contract with Union Pacific Railroad (UPRR) for the design and construction of railroad specific safety improvements at the Silverton Road NE and Woodrow Street NE roadway crossings along the UPRR corridor. The railroad improvements constructed by UPRR are additional to street and sidewalk improvements constructed by the City at these same locations.
The City received notification from UPRR that all costs have been invoiced and the contracts can be closed.
Brian D. Martin, PE
City Engineer
Attachments:
1. Final Evaluation