TO: Mayor and City Council
THROUGH: Steve Powers, City Manager
FROM: Peter Fernandez, PE, Public Works Director
SUBJECT:
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Intergovernmental Agreement with Salem-Keizer School District 24J for Gilmore Field Water Level Monitoring
Ward(s): 2
Councilor(s): Andersen
Neighborhood(s): SCAN
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ISSUE:
Shall the City Council authorize the City Manager to execute the attached Intergovernmental Agreement (IGA) with the Salem-Keizer School District (District) for the purpose of monitoring water levels in Clark Creek and in Gilmore Field Park regional detention basin?
RECOMMENDATION:
recommendation
City Council authorize the City Manager to execute the attached IGA with the District.
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SUMMARY AND BACKGROUND:
In January 2012, a significant flood event occurred and Gilmore Field Park (Hoyt St. SE) was inundated with flood waters from Clark Creek to the point where the detained water left the park through the overflow structure. This resulted in the flooding of the neighborhood immediately to the north of the park and east of Clark Creek.
After the January 2012 event, the City identified the need for installing monitoring equipment at the site to help gain a better understanding of how best to optimize the flow control gate to limit overflow flooding, and to help provide downstream residents advanced warning of an impending flood event.
The FY 2017-18 Budget has funding to install a monitoring station at Gilmore Field Park. The monitoring equipment includes pressure sensing equipment for stream level monitoring within the channel upstream of the flow control gate, and a pan, tilt, and zoom camera to monitor debris on the grate of the flow control gate and the water level in the park.
Recent discussion between City representatives and District representatives concluded that the most optimal location of the monitoring equipment enclosures would be on the southernmost I-beam of the Gilmore Field scoreboard (see Exhibit A).
Both City and District staff recognize that this equipment is an essential component of a larger flood warning system that benefits both parties.
FACTS AND FINDINGS:
The proposed IGA:
1. Clarifies the project purpose and boundaries;
2. Allows for the coordination and communication needs of both the City and District;
3. Specifies the duties of the City and the District during construction as well as future maintenance and operation of the equipment; and
4. Solidifies the City’s interest in ensuring project success and lasting mutual benefits.
Heather Dimke
Management Analyst II
Attachments:
1. Intergovernmental Agreement, Gilmore Field Water Level Monitoring