TO: Mayor and City Council
THROUGH: Keith Stahley, City Manager
FROM: Josh Eggleston, Chief Financial Officer
SUBJECT:
title
Transfer of appropriations within the City’s Fiscal Year (FY) 2025 Budget for community engagement.
Ward(s): All Wards
Councilor(s): All Councilors
Neighborhood(s): All Neighborhoods
Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community.
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SUMMARY:
summary
A transfer of $10,000 in appropriations from General Fund Contingency is needed to advance community engagement as part of an initial workplan to understand the community’s priorities for City services. As this expense was not included in the FY 2025 budget, a transfer of appropriation is required.
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ISSUE:
Shall the City Council adopt Resolution No. 2024-41 authorizing a transfer of $10,000 in appropriations within the City’s FY 2025 budget for community engagement?
RECOMMENDATION:
recommendation
Adopt Resolution No. 2024-41 authorizing a transfer of $10,000 in appropriations within the City’s FY 2025 budget for community engagement.
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FACTS AND FINDINGS:
FROM: General Fund, Non Departmental, Contingencies, 101-60961000-61110, $10,000
TO: General Fund, Non Departmental, Other Professional Services, 101-60961000-52670, $10,000
On August 26, 2024, the City Council authorized the City Manager to initiate the work plan to understand our community’s priorities for City services. The work plan is in direct response to Council’s direction for next steps at the August 19, 2024 Work Session following the Revenue Task Force recommendations in July.
This initial phase of the work plan and additional work will be needed to engage our community in this work and understand more about community preferences. The initial work plan includes: (1) polling the community on priorities and preferences for future possible funding; (2) updating and sharing the efficiency and effectiveness study portfolio; (3) engaging an independent third-party consultant to validate the City’s financial forecasting methodology and; (4) advancing community engagement to learn about the community’s priorities for these services.
While the majority of the work plan is accomplished by re-prioritizing existing planned work for the Fiscal Year, the initial community engagement component was not planned as part of the FY 2025 budget. A transfer in the current fiscal year is needed to advance this work.
This resource would fund the development of materials for in-person presentations and community discussions, tabling and outreach materials, increased communications via the newsletter (Community Connect), and an informal, qualitative survey designed to solicit public interest in the City of Salem, build our list of community contacts and provide us with information on community priorities and perspectives.
BACKGROUND:
Oregon State budget law allows the City Council to approve a transfer of appropriation from Contingency to another expense category within a fund when a specific need is identified.
Shengnan Thomas
Administrative Analyst I
Attachments:
1. Resolution No. 2024-41