TO: Mayor and City Council
THROUGH: Steve Powers, City Manager
FROM: Peter Fernandez, PE, Public Works Director
SUBJECT:
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Intergovernmental Agreement with Marion County for improvements to Hollywood Drive NE.
Ward(s): 6
Councilor(s): Hoy
Neighborhood(s): NOLA
Result Area(s): Safe, Reliable, and Efficient Infrastructure.
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ISSUE:
Shall the City Council authorize the City Manager to execute an Intergovernmental Agreement with Marion County for the design and construction of roadway improvements within the Salem city limits on Hollywood Drive NE; and further authorize the City Manager to sign any additional supplements and amendments as needed to compete the work?
RECOMMENDATION:
recommendation
Authorize the City Manager to execute an Intergovernmental Agreement with Marion County for the design and construction of roadway improvements within the Salem city limits on Hollywood Drive NE; and further authorize the City Manager to sign any additional supplements and amendments as needed to complete the work.
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SUMMARY:
The Oregon Department of Transportation (ODOT), as a part of the Congestion Mitigation and Air Quality (CMAQ) and Urban Surface Transportation Programs (STP-U), awarded federal funds to Marion County for roadway improvements to Hollywood Drive NE. The project will widen Hollywood Drive NE to collector street standards by adding curbs, sidewalks, bicycle lanes, asphalt pavement, streetlights, and a new traffic signal. The work will begin at Silverton Road NE and extend to a point approximately 140 feet south of Hollyridge Loop NE, as shown on the attached Project Location Map. Approximately two-thirds of the project is within Marion County’s jurisdiction and one-third is within City of Salem’s jurisdiction. Because the majority of the project is in Marion County, they agreed to take the lead role in delivering a single project on behalf of both agencies. This will result in a more consistent and cost-effective project that can be constructed by a single contractor.
FACTS AND FINDINGS:
Early discussions between ODOT, Salem-Keizer Area Transportation System, Marion County, and City staff concluded that Marion County would be best suited to lead the project. Marion County is responsible for approximately two-thirds of the project length and have staff available to provide the necessary services to complete the entire project. For Marion County to complete the work within the City limits the attached Intergovernmental Agreement with Marion County needs to be executed.
Significant terms of the Intergovernmental Agreement are as follows:
• Marion County will begin design work in 2020. Construction is scheduled for 2022.
• The estimated cost for the City work to be performed is $531,555.
• The State will reimburse Marion County with Federal funds for up to $476,965 (89.73%) of the cost for the City work.
• The City’s estimated share of the cost is $54,590 (10.27%) and is included in the FY 2020-21 Capital Construction Budget. City labor costs will apply towards the match funding obligation.
• The City is solely responsible for costs incurred in excess of the project estimate.
• The City will actively participate in the design process by reviewing design plans at 30%, 60%, and 90% levels of completion.
Marion County and the City have partnered on similar projects in the past with great success. The most recent project successfully completed was the widening of Brown Road NE.
Brian D. Martin, PE
City Engineer
Attachments:
1. Intergovernmental Agreement Number PW-3280-20
2. Project Location Map