TO: Mayor and City Council
FROM: Councilor Shane Matthews, Ward 3
SUBJECT:
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Motion from Councilor Shane Matthews directing staff to provide a comprehensive overview of the City’s procurement process.
Ward(s): All Wards
Councilor(s): All Councilors
Neighborhood(s): All Neighborhoods
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MOTION:
I move to direct staff to provide a comprehensive overview of the City’s procurement process.
DISCUSSION:
The City Manager is responsible for administering the City’s procurement process, including small purchases of office supplies, consultants and all manner of public improvement contracts. The City Council receives monthly reports of purchases approved administratively. The amounts authorized for specific purchases range from a few thousand dollars to over a million.
It is appropriate that City Council have a good understanding of the City’s procurement process. The report should include an overview of the different types of procurement methods for goods and personal services, how consultants and contractors of record are selected, and how the terms of actual contracts may differ from accepted bids to the City’s request for proposals. Further, the report should identify what safeguards exist to ensure that both City and State procurement regulations are followed, and the role of Council in the process.
This purpose of this motion is to gather information and better educate the City Council and the public regarding the City’s procurement process and is not directed at any specific procurement.
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Attachments:
1. None